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COVID-19 Policy

Updated September 3, 2021

 

On August 31, 2021, the Ministry of Colleges and Universities released the Post secondary Education Health Measures Framework for Fall 2021. Included in this framework were requirements for postsecondary institutions to have a COVID-19 vaccination policy in place by September 7, 2021, including requirements for providing proof of vaccination, exemptions, testing and an education program.

 

CHEC is implementing a vaccine policy for all students, employees, contractors and visitors who attend any CHEC campus or affiliate locations. These policy requirements, summarized below, have a grace period until November 5, 2021. Our top priority is your health and safety. Requiring proof of vaccination provides an additional layer of protection to the measures the college has already implemented to provide a safe learning and working environment. Please also see the Frequently Asked Questions for more information.

 

 

Any CHEC students, staff, contractors or volunteers who have not received a first or second dose are encouraged to do so.

For more information about the vaccine policy, please visit our Vaccine Policy FAQ. The full policy will be posted and made effective September 7, 2021.

 

 

Rapid Antigen Testing

Any individual who is not confirmed as fully vaccinated must complete Rapid Antigen Testing once every seven days. This would include those who are partially vaccinated or have registered and/or been accepted for an exemption.

 

The testing will through an external service provider. The costs of external tests will not be covered by CHEC. If you choose to use an external testing service, you must bring the results to the college Rapid Antigen Testing Clinic for verification and tracking. Please note, test results other than those mentioned will not be accepted. CHEC will continue to review the rapid antigen testing process following federal and provincial guidelines.

 

If you are experiencing symptoms related to COVID-19, do not come to campus and do not attempt to access a Rapid Antigen Testing clinic. Instead, please book an appointment to receive a COVID-19 test at a testing centre in your community. 

 

 

Frequently Asked Questions

Updated September 3, 2021

 

What is CHEC’s policy regarding COVID-19 vaccination for access to campus for the fall semester?

CHEC is requiring full vaccination as a condition of accessing our campuses as of November 5, 2021. Those who are not fully vaccinated by November 5, 2021 and do not have an approved medical exemption will not be permitted on campus. The full policy will be finalized and posted online by September 7, 2021.

 

Who does this policy apply to?

This policy applies to all students, employees, contractors and other visitors to all CHEC campuses and affiliated locations.

 

How soon do I need to provide proof of vaccination?

CHEC will provide a detailed explanation of how to register your vaccination status in the next few weeks.

 

I am not currently vaccinated – can I come to campus the week of September 7 to start my classes?

Yes. You will have until November 5 to be fully vaccinated or apply for a medical exemption. CHEC will provide further details about these requirements over the next few weeks. In the meantime, we strongly encourage everyone to get your vaccinations as quickly as possible.

 

What do you mean by full vaccination?

“Fully vaccinated” means you have received a full series of doses of a Health Canada or Public Health Ontario approved COVID-19 vaccine and having reached the 14-day mark since the second dose.

 

Can I apply for an exemption?

Individuals may be granted an exemption for medical reasons. Those with an approved medical exemption (after November 5, 2021) will be required to provide proof of a negative test result within the last 72 hours. CHEC will provide more information about where and how you can get tested and provide those results.

 

Are there exemptions for certain faiths or based on the Human Rights Code?

The Government of Ontario has advised that there are only two medical exemptions: severe reaction to a component of the vaccine or myocarditis.

 

What happens if I choose not to get vaccinated?

Those who are not fully vaccinated by November 5, 2021, and do not have an approved medical exemption will not be permitted on campus. Before November 5, more information will be provided to employees who choose not to receive the COVID-19 vaccine, and who will not have an approved exemption. After November 5, students who choose not to receive the COVID-19 vaccine, and who do not have an approved exemption, will have their on campus studies deferred or transitioned to fully online delivery – if this method of delivery is available. Further information will be available when we have determined the process to implement this requirement.

 

If I choose not to be vaccinated, can I withdraw from my program and receive a refund of the tuition/ancillary fees paid?

Further information will be available for students who choose to withdraw from their studies.

 

Why do I have to provide proof of my COVID-19 vaccination?

The Government of Ontario has mandated that all colleges and universities must require vaccination policies on campus, including obtaining proof of vaccination.

 

What constitutes proof of vaccination?

Proof of vaccination means a written vaccination record of your COVID-19 immunization date(s) issued by the provincial or territory government, or country, in which you were immunized.

 

When and how do I have to provide my proof of COVID-19 vaccination?

Fully vaccinated individuals will be required to register their vaccination status through a secure electronic registration system. CHEC will provide a detailed explanation of how to register your vaccination status in the next few weeks.

 

What is the timeline to get vaccinated?

We encourage you to get fully vaccinated as soon as possible. CHEC will allow a grace period to give you time to be fully vaccinated. That grace period ends Friday, November 5. That includes a 14-day waiting period required to achieve vaccine protection, meaning you must receive your second dose by Friday, October 22 to be compliant with the policy.

 

The Government of Ontario is giving some businesses until September 22 to require proof of vaccination. Why is CHEC’s deadline not until November 5?

CHEC wants to ensure that all staff, students and visitors to campus have enough time to be fully vaccinated. November 5 allows individuals who have not yet received their first vaccination to be fully vaccinated before November 5.

 

What happens during the grace period before proof of vaccination or testing are required?

CHEC’s existing screening protocols will remain in effect including mandatory COVID-19 screening assessment each day. Faculty and College staff will be empowered to confirm students have completed the screening.

 

Is my personal information secure?

Yes. All proof of vaccination, requests for accommodation and supporting documents, and proof of negative COVID-19 test results will be collected, used and stored in accordance with the College’s obligations under the Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. F.31.

 

Where can I get vaccinated?

Please check with local health units for regional immunization clinics.

 

Where can I access rapid testing and what is the cost?

CHEC will provide more information shortly about how often, where and how you can get tested and provide those results.

 

How do I verify my negative COVID rapid test?

CHEC will provide more information shortly about how often, where and how you can get tested and provide those results.

 

Do I still need to wear a mask after I am fully vaccinated?

Yes. Anyone on campus will be required to wear a face covering at all times while indoors except when actively eating or drinking in publicly accessible places such as hallways, academic labs and classrooms, reception areas, food services, etc.

 

I’ve already had COVID-19. Does the proof of vaccination requirement apply to me?

Yes. CHEC is requiring proof of vaccination for all students and employees accessing any of our campuses.

 

I am an international student, and I was vaccinated in my home country. Does that count?

Potentially. Entry to Canada is based on being fully vaccinated by one of the four approved Health Canada vaccines.  Please contact us for more information if you have been vaccinated outside of Canada.

 

Who do I contact for more information?

Please watch your email for more details on CHEC’s vaccination requirements.

COVID-19 Policy

Updated September 3, 2021

 

This message is being sent to all employees and students. Please also see the attached COVID-19 Vaccine Requirement Frequently Asked Questions.

 

On August 31, 2021, the Ministry of Colleges and Universities released the Postsecondary Education Health Measures Framework for Fall 2021. Included in this framework were requirements for postsecondary institutions to have a COVID-19 vaccination policy in place by September 7, 2021, including requirements for providing proof of vaccination, exemptions, testing and an education program.

 

CHEC is implementing a vaccine policy for all students, employees, contractors and visitors who attend any CHEC campus or affiliate locations. These policy requirements, summarized below, have a grace period until November 5, 2021. Our top priority is your health and safety. Requiring proof of vaccination provides an additional layer of protection to the measures the college has already implemented to provide a safe learning and working environment.

 

  • All students, employees, contractors and visitors have until November 5 to be compliant with the policy. Those who are not fully vaccinated by November 5, 2021, and do not have an approved medical exemption will not be permitted on campus or affiliate locations. The full policy will be finalized and posted online by September 7, 2021. Some of the key requirements of the vaccine policy include:
  • Anyone coming to campus must be fully vaccinated by November 5, 2021. “Fully vaccinated” means you have received a full series of doses of a Health Canada or Public Health Ontario approved COVID-19 vaccine and having reached the 14-day mark since the second dose (meaning you must receive your second dose by Friday, October 22 to be compliant with the policy).
  • All students, employees, contractors and visitors who attend any CHEC campus or affiliate locations must provide:
    • proof of full vaccination [1] against COVID-19; or
    • written proof of a medical reason, provided by a physician or registered nurse in the extended class that sets out: (i) a documented medical reason for not being fully vaccinated against COVID-19, and (ii) the effective time-period for the medical reason; or
    • proof of completing an educational session approved by the Covered Organization about the benefits of COVID-19 vaccination prior to declining vaccination for any reason other than a medical reason.

 

  • Individuals may apply for an exemption for medical reasons. Those with an approved medical exemption (after November 5, 2021) will be required to provide proof of a negative test result within the last 72 hours. CHEC will provide more information shortly about where and how you can get tested and provide those results.
  • Based on direction from the Ontario Government, there are no faith-based or Human Rights Code related exemptions allowed.
  • After November 5, 2021, those who are not fully vaccinated and do not have an approved exemption will not be permitted on campus or affiliate locations.
  • Before November 5, 2021, more information will be provided to employees who choose not to receive the COVID-19 vaccine, and who will not have an approved exemption.
  • Further information will be available when we have determined the process to accommodate students who choose not to receive the COVID-19 vaccine, and who do not have an approved exemption, after November 5, 2021.

Any CHEC students, staff, contractors or volunteers who have not received a first or second dose are encouraged to do so.

For more information about the vaccine policy, please visit our Vaccine Policy FAQ. The full policy will be posted and made effective September 7, 2021.

 

 

Rapid Antigen Testing

Any individual who is not confirmed as fully vaccinated must complete Rapid Antigen Testing once every seven days. This would include those who are partially vaccinated or have registered and/or been accepted for an exemption.

 

The testing will through an external service provider. The costs of external tests will not be covered by CHEC. If you choose to use an external testing service, you must bring the results to the college Rapid Antigen Testing Clinic for verification and tracking. Please note, test results other than those mentioned will not be accepted. CHEC will continue to review the rapid antigen testing process following federal and provincial guidelines.

 

If you are experiencing symptoms related to COVID-19, do not come to campus and do not attempt to access a Rapid Antigen Testing clinic. Instead, please book an appointment to receive a COVID-19 test at a testing centre in your community. 

 

 

Frequently Asked Questions

Updated September 3, 2021

 

What is CHEC’s policy regarding COVID-19 vaccination for access to campus for the fall semester?

CHEC is requiring full vaccination as a condition of accessing our campuses as of November 5, 2021. Those who are not fully vaccinated by November 5, 2021 and do not have an approved medical exemption will not be permitted on campus. The full policy will be finalized and posted online by September 7, 2021.

 

Who does this policy apply to?

This policy applies to all students, employees, contractors and other visitors to all CHEC campuses and affiliated locations.

 

How soon do I need to provide proof of vaccination?

CHEC will provide a detailed explanation of how to register your vaccination status in the next few weeks.

 

I am not currently vaccinated – can I come to campus the week of September 7 to start my classes?

Yes. You will have until November 5 to be fully vaccinated or apply for a medical exemption. CHEC will provide further details about these requirements over the next few weeks. In the meantime, we strongly encourage everyone to get your vaccinations as quickly as possible.

 

What do you mean by full vaccination?

“Fully vaccinated” means you have received a full series of doses of a Health Canada or Public Health Ontario approved COVID-19 vaccine and having reached the 14-day mark since the second dose.

 

Can I apply for an exemption?

Individuals may be granted an exemption for medical reasons. Those with an approved medical exemption (after November 5, 2021) will be required to provide proof of a negative test result within the last 72 hours. CHEC will provide more information about where and how you can get tested and provide those results.

 

Are there exemptions for certain faiths or based on the Human Rights Code?

The Government of Ontario has advised that there are only two medical exemptions: severe reaction to a component of the vaccine or myocarditis.

 

What happens if I choose not to get vaccinated?

Those who are not fully vaccinated by November 5, 2021, and do not have an approved medical exemption will not be permitted on campus.

 

Before November 5, more information will be provided to employees who choose not to receive the COVID-19 vaccine, and who will not have an approved exemption.
After November 5, students who choose not to receive the COVID-19 vaccine, and who do not have an approved exemption, will have their on campus studies deferred or transitioned to fully online delivery – if this method of delivery is available. Further

information will be available when we have determined the process to implement this requirement.

 

If I choose not to be vaccinated, can I withdraw from my program and receive a refund of the tuition/ancillary fees paid?

Further information will be available for students who choose to withdraw from their studies.

 

Why do I have to provide proof of my COVID-19 vaccination?

The Government of Ontario has mandated that all colleges and universities must require vaccination policies on campus, including obtaining proof of vaccination.

 

What constitutes proof of vaccination?

Proof of vaccination means a written vaccination record of your COVID-19 immunization date(s) issued by the provincial or territory government, or country, in which you were immunized.

 

When and how do I have to provide my proof of COVID-19 vaccination?

Fully vaccinated individuals will be required to register their vaccination status through a secure electronic registration system. CHEC will provide a detailed explanation of how to register your vaccination status in the next few weeks.

 

What is the timeline to get vaccinated?

We encourage you to get fully vaccinated as soon as possible. CHEC will allow a grace period to give you time to be fully vaccinated. That grace period ends Friday, November 5. That includes a 14-day waiting period required to achieve vaccine protection, meaning you must receive your second dose by Friday, October 22 to be compliant with the policy.

 

The Government of Ontario is giving some businesses until September 22 to require proof of vaccination. Why is CHEC’s deadline not until November 5?

CHEC wants to ensure that all staff, students and visitors to campus have enough time to be fully vaccinated. November 5 allows individuals who have not yet received their first vaccination to be fully vaccinated before November 5.

 

What happens during the grace period before proof of vaccination or testing are required?

CHEC’s existing screening protocols will remain in effect including mandatory COVID-19 screening assessment each day. Faculty and College staff will be empowered to confirm students have completed the screening.

 

Is my personal information secure?

Yes. All proof of vaccination, requests for accommodation and supporting documents, and proof of negative COVID-19 test results will be collected, used and stored in accordance with the College’s obligations under the Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. F.31.

Where can I get vaccinated?

Please check with local health units for regional immunization clinics.

Ontario COVID Vaccine site - https://covid-19.ontario.ca/book-vaccine

Family physician

Local pharmacies

 

Where can I access rapid testing and what is the cost?

CHEC will provide more information shortly about how often, where and how you can get tested and provide those results.

 

How do I verify my negative COVID rapid test?

CHEC will provide more information shortly about how often, where and how you can get tested and provide those results.

 

Do I still need to wear a mask after I am fully vaccinated?

Yes. Anyone on campus will be required to wear a face covering at all times while indoors except when actively eating or drinking in publicly accessible places such as hallways, academic labs and classrooms, reception areas, food services, etc.

 

I’ve already had COVID-19. Does the proof of vaccination requirement apply to me?

Yes. CHEC is requiring proof of vaccination for all students and employees accessing any of our campuses.

 

I am an international student, and I was vaccinated in my home country. Does that count?

Potentially. Entry to Canada is based on being fully vaccinated by one of the four approved Health Canada vaccines.  Please contact us for more information if you have been vaccinated outside of Canada.

 

Who do I contact for more information?

Please watch your email for more details on CHEC’s vaccination requirements.